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Definition of "Electronic Records" |
Records provide evidence of business activity and can be in any format, including digital format. Today, the vast majority of records are produced electronically or ‘born digital’. According the National Archives of Australia (NAA) electronic or digital records include “word-processed documents, emails, databases and images” (NAA, 2004a). While many records are printed and kept in paper or hard copy format, increasingly business activities are conducted in a purely digital context. As such, organisations need to be able to capture there electronic records to ensure an effective and efficient business environment that can provide evidence of the organisations activities and fulfill legislative requirements. Those electronic records that are identified as being of continuing value need to be managed in such a way that they remain accessible.Electronic records can be stored throughout an organisation in a variety of ways – in databases, on hard drives, in shared folders, in email accounts. In order to effectively manage the electronic records being produced by an organisation a method of capturing records using an Electronic Records Management System (ERMS) needs to be implemented. |
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